Background
The concept of Electronic Record Books (ERB) in shipping emerged in Europe in the late 1990s, when research projects led by Kongsberg Maritime and Marintek/Sintef explored ways to simplify onboard reporting and improve data quality. By 1999, following safety investigations after a high-speed ferry accident in Norway, official commissions recommended replacing traditional paper logbooks with electronic ones. This led to the first prototypes being tested on commercial vessels, and by 2002 several flag states, including Norway and the UK, began accepting ERB trials on board their ships. By the mid-2000s, leading shipping companies in Europe had already begun adopting ERB solutions on selected vessels.
Panama’s milestone
Before Panama’s decision, other flag states such as Norway, Denmark, Sweden, Singapore, the Bahamas, and the Marshall Islands had already allowed limited ERB trials. However, these approvals were highly restricted and lacked a formal legal framework. In 2007, Panama became the first major open registry to officially pass legislation providing a legal basis for Electronic Record Books, offering clear rules and wide acceptance across its fleet.
ISM’s pioneering role
ISM Shipping Solutions Ltd, through its Managing Director, played a decisive role in this achievement. Not only did ISM actively lobby for the adoption of ERBs in Panama, but it also prepared the supporting documentation and technical framework for the Panama Maritime Authority at a time when most of the industry did not yet understand what “electronic logbooks” meant. This pioneering contribution positioned Panama as the global leader in ERB legislation — and placed ISM at the forefront of digital compliance for Panamanian-flagged vessels.
About ERB today
Electronic Record Books operate within a secure onboard IT system designed to simplify the work of ship officers while ensuring data integrity and identity verification for every entry. They replace traditional paper logbooks with digital versions, including:
- Deck Logbook – navigational records
- Engine Logbook – machinery operation records
- Oil Record Book Part I & Part II – MARPOL-related records
- Ballast Water Management Logbook
- Crew List – electronic crew records
Benefits
- A single annual E-Licence instead of multiple printed logbooks
- Cost savings on courier/shipping of paper books
- Digital storage, backup, and exchange of records between vessel and office
- User-friendly interface with robust security features
Our role today
We continue to support manufacturers in obtaining formal accreditation by the Panama Maritime Authority, ensuring their ERB solutions are fully recognized. We also assist shipowners and operators in applying for and managing the annual E-Licences required for onboard use, offering a smooth and reliable process from start to finish.
For further information or to initiate the process, please contact us.